Verification Letter Sample

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Generate Employment Verification Letter

What goes in the letter

An employment verification letter states that a named person works, or used to work, at a firm. It goes on company letterhead. It lists the job title, work dates, status, the issue date, and who signed it.

  • What it looks like A factual letter written on company letterhead. It confirms that a named person works, or used to work, at a company.
  • What to include Start with the employer's name and address, then the employee's full legal name. Add the job title, employment dates, current status, an issue date, and a signature.
  • Who signs it An HR manager, supervisor, or business owner with the right to sign for the firm. The signature block lists their name, job title, and phone number.
  • Salary is optional Include pay only when the recipient asks for it. You can state a salary or hourly rate, or note that figures are available on request.
  • Leave these out Do not list the Social Security number or medical details in it. Skip performance reviews and personal views, since the reader just needs the job confirmed.
  • Acceptance varies This sample follows the format landlords, banks, and agencies most often accept. Each place has its own rules, so check what fields they need before you send it.
Employment Verification Letter Sample image

Sample employment verification letter

This is an example of a completed employment verification letter. It includes all commonly required fields:

  • Employer name and address
  • Employee full name
  • Job title
  • Employment dates
  • Current employment status
  • Issue date & Authorized signature

The wording is neutral and widely accepted.

What a sample employment verification letter includes

A sample employment verification letter — also called a verification of employment (VOE) letter or a proof of employment letter — confirms that a named person currently works, or previously worked, for an organization. The example above is written on company letterhead and follows the format that most landlords, lenders, and government offices expect. Every line is there for a reason:

  • Company letterhead and issue date. Show who is writing the letter and how recent it is. Many recipients only accept a verification of employment letter dated within the last 30 days.
  • Recipient line. Addressed to the specific bank, property manager, or agency when it is known, or written as "To Whom It May Concern" when the sample is for general use.
  • Employee full legal name and job title. These should match the name and role on the application the letter supports.
  • Employment status and dates. Full-time or part-time, the start date, and — for a former employee — the end date. Present tense is used for current staff and past tense for former staff.
  • Salary or hourly rate (optional). Included only when the recipient asks for it. Employers commonly state an annual salary, an hourly rate, or simply note that figures are available on request.
  • Signature block. The name, job title, phone number, and signature of an HR manager, supervisor, or business owner authorized to confirm the details.

Keep the wording factual. A verification of employment letter should never contain a Social Security number, medical information, performance reviews, or personal opinions about the employee — the recipient only needs to confirm the working relationship.

Who asks for a verification of employment letter

The same sample format is accepted across most situations — only the recipient and the emphasis change:

  • Landlords and property managers use it to confirm income stability on a rental application. See the version written for an apartment .
  • Banks and mortgage lenders request it during loan underwriting. See the version for a bank or loan .
  • Immigration and visa offices require proof of ongoing employment. See employment verification for a visa .
  • Background-check and screening agencies confirm work history before a new hire's start date.

When a sample is useful

An employment verification letter sample helps when you need to:

  • See the correct structure
  • Check wording before submission
  • Understand what information is required
  • Prepare a letter for an apartment, bank, or landlord

If you need a blank version, use the template instead.

Sample vs Template

Sample

This page shows a filled-in example.

Template

If you want a reusable blank format, see:

Employment Verification Letter Template

Create your own letter

You do not need to copy this sample manually.

Use the generator to create a personalized version. You can:

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How it works?

1. Enter employer
and employee details

2. Review the live preview.

3. Download the PDF.

Common questions

It follows the standard verification of employment format that landlords, banks, and background-check agencies commonly accept. Because every organization keeps its own checklist, confirm any specific field — such as salary or a wet signature — that the recipient requires before you submit.

Yes. Every line — employer name, job title, employment dates, and status — is fully editable before you download, so you can match the exact wording your landlord, lender, or agency asks for.

Yes. The finished employment verification letter downloads as a print-ready PDF that you can email or hand over on paper.

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Generate Employment Verification Letter