This is an example of a completed employment verification letter. It includes all commonly required fields:
Employer name and address
Employee full name
Job title
Employment dates
Current employment status
Issue date & Authorized signature
The wording is neutral and widely accepted.
What a sample employment verification letter includes
A sample employment verification letter — also called a verification of
employment (VOE) letter or a proof of employment letter — confirms that a
named person currently works, or previously worked, for an organization.
The example above is written on company letterhead and follows the format
that most landlords, lenders, and government offices expect. Every line is
there for a reason:
Company letterhead and issue date. Show who is writing
the letter and how recent it is. Many recipients only accept a
verification of employment letter dated within the last 30 days.
Recipient line. Addressed to the specific bank,
property manager, or agency when it is known, or written as "To Whom It
May Concern" when the sample is for general use.
Employee full legal name and job title. These should
match the name and role on the application the letter supports.
Employment status and dates. Full-time or part-time,
the start date, and — for a former employee — the end date. Present
tense is used for current staff and past tense for former staff.
Salary or hourly rate (optional). Included only when
the recipient asks for it. Employers commonly state an annual salary, an
hourly rate, or simply note that figures are available on request.
Signature block. The name, job title, phone number, and
signature of an HR manager, supervisor, or business owner authorized to
confirm the details.
Keep the wording factual. A verification of employment letter should never
contain a Social Security number, medical information, performance
reviews, or personal opinions about the employee — the recipient only
needs to confirm the working relationship.
Who asks for a verification of employment letter
The same sample format is accepted across most situations — only the
recipient and the emphasis change:
Landlords and property managers use it to confirm
income stability on a rental application. See the version written
for an apartment
.
Banks and mortgage lenders request it during loan
underwriting. See the version
for a bank or loan
.
