This employment verification letter confirms where a person works and their role. It is commonly requested by landlords, banks, and other institutions.
Used for apartments, landlords, banks, and employers.
An employment verification letter confirms that a person has a job. It shows the job title and the employer. Get one from your employer, or make an editable one here and download the PDF.
The generated letter is built from these details:
The generated letter is built from these details:
An employment verification letter is often required for:
If someone asks you for a proof of employment letter, a letter of employment, or a verification of employment (VOE), they all mean the same thing: a short letter from your employer confirming that you work there. A work verification letter and a plain employment letter are the same document again. The name simply changes with who is asking — a landlord might say "letter of employment," a lender "proof of employment," a background screener a "work verification letter," and an immigration office "verification of employment."
You don't need a separate document for each. The generator above produces one editable employment verification letter template that works for all of them — change the recipient and wording, then download the PDF. Whether the request says letter, proof, VOE, or template, the same format is accepted.
If you are the employer, HR manager, or business owner writing the letter, keep it short, factual, and on company letterhead. The standard structure runs top to bottom: the date, the recipient (or "To Whom It May Concern"), one or two sentences confirming the employment, and a signature block with your name, title, and a phone number or email for verification calls.
The core sentence most letters use: "This letter confirms that [employee name] has been employed with [company] as [job title] since [start date] on a full-time basis." Add the salary only when the employee tells you the recipient needs it, and close with an offer to answer questions. Three to five sentences is normal — recipients want confirmation, not a reference.
Sticking to verifiable facts protects both the company and the employee, and it is why recipients trust the format in the first place.
A salary verification letter is an employment verification letter with the pay figure included. When a lender or landlord asks specifically for salary verification, generate the letter above and add the salary — with the employee's consent — so it confirms the job and the income in one document. The same letter also answers requests for a "proof of employment letter" or a "letter of employment."
Sometimes a lender sends a fixed form to complete instead of accepting a letter. That is a verification of employment (VOE) form — common in mortgage lending. If you were handed a specific form, check that page; if you were simply asked to "provide verification," a signed letter from here is accepted almost everywhere.
| Who is asking | Must confirm | Salary usually needed | Often also wants |
|---|---|---|---|
| Landlord or leasing office | Employment status, job title, start date | Yes | Gross pay and whether the role is full-time |
| Mortgage lender | Employment status, job title, start date, full-time or part-time | Yes | Often its own VOE form instead of a letter |
| Bank | Employment status and employer name | Sometimes | A contact who can take a verification call |
| Embassy or visa office | Employment status, job title, start date | Often | Approved leave dates and that the job is held open |
| Background screener | Employment dates and job title | Rarely | Dates alone are often enough |
| Benefits or government office | Employment status and pay | Yes | How often you are paid |
Requirements vary between institutions, and the same type of office can ask for different things in different countries. Ask the person requesting the letter what it has to state before your employer writes it — a letter that is missing one required fact usually has to be redone.
Who to ask, what to put in the request, and how long HR usually takes.
What it confirms, who asks for one, and how it differs from a VOE form.
Letterhead, recipient, confirmation wording and signature block explained.
When the letter needs your pay, and what to do if HR refuses.
Ask your employer, draft it for signature, or generate it — compared.
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